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Business Support Coordinator
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Business Support Coordinator

Hays Life Science is looking for a new consultant to become a Business Support Coordinator at AstraZeneca in Gothenburg, Sweden. The assignment is one year long with a preferred start in the middle of April 2024.

Are you an experienced administrator with a can-do attitude? Do you enjoy working in a dynamic global setting? Do you enjoy interacting with people? Join our team and support the delivery of life-changing medicines for patients! At AstraZeneca, we put patients first and strive to meet their unmet needs worldwide. Working here means being entrepreneurial, thinking big and working together to make the impossible a reality.

Within the Business Support Team in Late-Stage Development Cardiovascular, Renal and Metabolism (CVRM) at AstraZeneca we have a clear vision to be recognized as a global world-class support function that drives business success.

We are now looking for a service minded Business Support Coordinator to join our team in Gothenburg, Sweden.

What You'll do

You will provide PA-support to global leaders in a dynamic and complex business environment. You will also provide global operational support to staff in Late CVRM. Responsibilities will vary from traditional administrative tasks, project coordination, design and preparation of presentation materials, management of SharePoint sites, f2f/virtual meeting facilitation to diary management.


* Proactive calendar management for senior leaders and line managers including travel arrangements and coordination of meetings in different time-zones. Proactively resolve calendar conflicts, prepare meeting materials and presentations as well as more hands-on meeting support.

* Independently manage the set-up and logistics for meetings, booking meeting rooms, prepare agendas, presentations and take meeting minutes as needed.

* Provide project support for various projects within Late CVRM.

* Set-up and manage documents and materials in Microsoft 365 applications.

* Manage and create purchase orders in Coupa. Travel bookings and expense reports in Concur.

* Resolve complex queries and issues to meet stakeholder and business requirements.

Who we think you are

We believe that you are enthusiastic, highly flexible, open to change, goal-oriented and understand the value of putting customers first. You can self-lead and proactively identify opportunities within our business where you can add value. You have excellent technical skills and excellent knowledge of Microsoft 365. You have experience from PA-support and working in a multicultural global setting. You feel comfortable with multiple priorities and changing agendas. You have a sense of flexibility as no two days are alike.

Essentials for the role

* Excellent interpersonal and communication skills

* Experience of diary management

* Tech-savvy, proficient in Microsoft 365 and virtual meeting technologies

* Resourceful with ability to anticipate needs, manage multiple priorities with tight deadlines.

* Strong self-starter, independent and pro-active with ability to work well in a team environment.

* Relevant administrative experience with senior stakeholders

Desirable for the role

* Relevant professional administration qualification

* Highly skilled expert user of relevant IT-systems

* Good knowledge and skills in graphic design and presentation design

So, what's next?

Do you value giving outstanding service and support to the business and love working in a fast-paced environment? Do you enjoy continuously growing and developing your skills in the areas of administration, support, and project coordination? Are you ready to bring innovative ideas and fresh thinking to the table? Perfect! We have one seat available, and we hope it's yours.

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Business Support Coordinator
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